{"resourceId":"wollondilly-draft-ai-ethical-use-policy-exhibition-closes-20261104","versions":[{"version":"external-01c4ca4701aca978b402f516133561caa27e42ad7100fe215d15694c9f5f53aa","resource":{"id":"wollondilly-draft-ai-ethical-use-policy-exhibition-closes-20261104","title":"Wollondilly Shire, NSW closes public exhibition of its first draft AI Ethical Use Policy, prompted by staff and councillor use of ChatGPT, Claude, Gemini and Copilot","organization":"Wollondilly Shire Council","sector":"Local government","geography":"Wollondilly Shire, New South Wales, Australia","publishedAt":"Exhibition 23 September - 4 November 2026","publicationDate":"2026-09-23","eventDate":"2026-11-04","sourceName":"Wollondilly Shire Council (Your Say)","sourceLabel":"Government publication (consultation page)","sourceUrl":"https://www.yoursay.wollondilly.nsw.gov.au/artificial-intelligence-ethical-use-policy","evidenceClass":"standards-guidance","outcomeClass":"emerging","topics":["governance-procurement","knowledge-work","data-security"],"finding":"Wollondilly Shire Council, New South Wales, Australia: the council's Your Say page presents its first draft AI Ethical Use Policy, developed in response to growing use of public AI tools such as ChatGPT, Claude, Gemini and Copilot by staff, contractors and elected officials. Public exhibition opened 23 September and closes 4 November 2026. The page states the policy aims to keep AI use ethical, transparent, safe and aligned with legislative obligations and community expectations, and lists its contents: guiding principles, risk categories, a practical use guide, core responsibilities, governance and oversight, policy breaches, review, roles and risk assessment. The draft PDF itself was not opened; specific rules are therefore not reported here.","sledRelevance":"Why now: public exhibition closes 4 November 2026, the edition date, moving the draft toward council adoption. Shows a council responding to existing staff and councillor use of public AI tools rather than new deployments.","evidence":"Primary council consultation page; outline-level description only; draft policy PDF and council report not opened.","architectureImplications":"Policy targets publicly available AI tools, implying decisions on approved tools and blocking or allowing consumer services.","governanceImplications":"Draft includes risk categories, governance and oversight, breach handling and review; applies to staff, contractors and elected officials.","securityPrivacyImplications":"Purpose statement cites legislative obligations; specific data rules are in the unopened draft.","caveats":"Draft on exhibition; outline only; adoption pending; no outcomes.","streamIds":["local-government"],"roles":{"sales":"Framing: Wollondilly wrote its first AI policy because staff, contractors and councillors already use ChatGPT, Claude, Gemini and Copilot. Interpretation: councils at this stage need help converting shadow use into approved tools and training, not large deployments. Sellers should ask what adoption will require and avoid claiming the policy's specific rules, which were not reviewed here.","engineering":"Framing: the draft defines risk categories for AI use. Interpretation: engineers should map how approved enterprise tools, data loss prevention and access controls could implement those categories once the final text is known. Limited applicability: specific technical rules are in the unopened draft PDF.","delivery":"Framing: the policy covers staff, contractors and elected officials, with breach and review provisions. Interpretation: delivery work would include user guidance, contractor clauses and breach reporting once adopted. Acceptance criteria below are proposals; the draft is not yet adopted."},"roleDetails":{"sales":{"customerProblem":"Councils face existing unmanaged use of public AI tools by staff, contractors and councillors.","stakeholders":["Councillors","Chief Executive Officer","Customer Engagement and Experience","IT","Contractors"],"discoveryQuestions":["Which public AI tools are used today and for what?","Which risk category covers resident data?","How will contractor AI use be enforced?","When will council consider adoption?"],"valueHypothesis":"Bounded: a clear policy may reduce unmanaged AI risk; no measured outcome.","potentialEngagement":"Post-adoption rollout support: approved-tool selection and staff guidance.","unsupportedClaims":["That current use caused incidents","Specific policy rules not reviewed","Any savings"]},"engineering":{"fit":"Small councils formalizing generative AI use.","architectureIntegration":"Approved enterprise AI with tenant controls versus consumer tools.","prerequisites":["Final adopted policy","Tool inventory","Risk category definitions"],"constraints":["NSW legislative obligations","Adoption pending after submissions"],"security":"Depends on final draft; unknown from page.","proofOfValue":["Survey actual tool use against the policy's risk categories","Test enforcement on one contractor engagement"]},"delivery":{"work":"Implement guidance, approvals and breach handling after adoption.","dependencies":["Council adoption","IT controls","Training"],"ownership":"Council executive with IT and governance roles defined in the draft.","skillsAdoption":"Practical guide supports staff adoption; councillors also in scope.","governanceCheckpoints":["Close of exhibition 4 November","Council adoption report","Scheduled policy review"],"acceptanceCriteria":["Proposed: all users in scope acknowledge the policy within a set period","Proposed: approved-tool list published internally","Proposed: breaches logged and reported"],"risks":["Policy may lag tool changes","Banning public tools may push use underground","Councillor compliance hard to enforce"]}},"retrievedAt":"2026-11-05T04:12:48.300Z","enrichedAt":"2026-11-05T04:14:51.347Z","enrichmentBasis":"retrieved source","accessibilityWorkforceImplications":"A practical use guide for staff is included; the draft is available through libraries and outreach services.","procurementImplications":"Contractors are named users in scope, implying contract clauses; detail not on page.","operatingModelImplications":"Moves from ad hoc public-tool use to a policy-led model with defined roles.","sourceVerification":{"openedUrl":"https://www.yoursay.wollondilly.nsw.gov.au/artificial-intelligence-ethical-use-policy","referenceExcerpt":"Council has developed our first draft Artificial Intelligence (AI) Ethical Use Policy, in response to the growing use of publicly available AI tools","promptVersion":"sled-research-v4.0","model":null,"basis":"agent-reported inspection"}}}]}